Pre Press Check List For Sending Documents to Press

Introduction

Sending your document to print is a big step, and it's important that you make sure everything looks good when it comes back from the press. You'll want to make sure that the text is readable, all paragraphs are formatted correctly, and any images or graphics work well together in both print and digital files. Below we've outlined some of the best practices for sending documents to press:

Format your document correctly

• Use the correct file format.

• Make sure you’re saving your document in the correct folder. You can find this information by clicking on “File”, then “Save As…” and selecting “PDF (*.pdf) or Microsoft Word (.docx).

• Make sure that your file name matches what was sent to us; i.e., if it says “video news release template — November 19th, 20XX at 5pm EST” then make sure that yours has this same heading at the top of each page with no spaces around any of those words (otherwise they'll be cut off when we upload). If there are spaces around them (which happens sometimes), try moving them down by one line until you're happy with how everything looks together again before sending us anything else!

If you're using a digital file make sure you include the right file extension

• Make sure the file extension matches the file type.

• There are many different types of documents, including: PDF (Portable Document Format), DOCX (Microsoft Word 2007) and PPTX (Microsoft PowerPoint). If you have a different format than what is expected by your press then it will not be possible to send them your files and they will return them back to you unopened.

Make sure the document is fully proofed

• Make sure the document is clean and free of errors.

• Make sure the document is well organized.

• Make sure the document is consistent throughout.

Verify all graphics, video, and audio are embedded in your document properly

• Make sure all graphics, video, and audio are embedded in your document properly.

• Verify that you have the correct file format for your documents.

• Check to see if there is a specific resolution that needs to be used for printing or publishing purposes (for example: 300 dpi). This will help ensure optimal print quality when sent to press release for music video

Use the correct image resolution to ensure quality print output

Resolution is the number of pixels per inch. It's measured in dots per inch, or dpi. When sending images to print, you should use a resolution that's at least 300 dpi for best results—this is because higher resolutions allow for sharper images with less grain and better color reproduction (if you can see it). For web use, 72 dpi works well.*

• If your printer doesn't have enough resolution to print at 72 dpi, try resizing your image file so that it contains fewer horizontal pixels by making it larger.

Embed all fonts used in your document and then make sure they work correctly

• Embed all fonts used in your document and then make sure they work correctly.

• Fonts are not embedded if you don't specify their file format, name and size.

Verify hyperlinks work correctly with the intended target web pages

• Check that the page you want to link to is active

• Check that the page you want to link to is the correct one

• Check that the page you want to link to has not changed since your document was created

Test any code used throughout your document.

Test any code used throughout your document.

Code should be tested to make sure it works correctly, that it is not malicious and that it will not cause problems with the press software.

Follow this checklist to make sure your files are ready for press.

This checklist is designed to help you make sure your files are ready for press.

If you're using a music video press release, then it's important that your file is ready for online publishing. You can also use this checklist as a guideline for making sure your file is ready for distribution (if applicable).

Conclusion

These are just some of the things you need to do before sending your documents off for press. You should always check with your printer or designer about anything not covered here and ask if there's anything else they think would help make sure everything is perfect!

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