Registrations and Documents Required for Exporting Products from India

If you want to export products from India, you need to complete certain legal registrations and obtain specific documents. Below is a step-by-step guide to help you understand the requirements.

1. Registrations Required for Exporting from India

1.1 Import Export Code (IEC) Registration

• Issued by: Directorate General of Foreign Trade (DGFT)
• Why is it required? IEC is a mandatory registration for anyone looking to export products from India.
• How to apply? Apply online on the DGFT website with essential documents such as PAN, Aadhaar, and bank details.

1.2 Goods and Services Tax (GST) Registration

• Issued by: GST Department
• Why is it required? GST registration is necessary if the turnover exceeds the prescribed limit. Exporters can claim GST refunds on zero-rated supplies.

1.3 Registration with Export Promotion Councils (EPCs)

• Issued by: Respective EPCs (e.g., FIEO, APEDA, CEPC)
• Why is it required? Membership in EPCs provides benefits like incentives, subsidies, and export support.

1.4 Registration Cum Membership Certificate (RCMC)

• Issued by: Export Promotion Councils (EPCs) or Commodity Boards
• Why is it required? This certificate is required to avail export incentives under various government schemes.

1.5 AD Code Registration (Authorized Dealer Code)

• Issued by: Exporter’s Bank
• Why is it required? AD Code is necessary to register with Indian customs (ICEGATE) and enable smooth shipment processing.

1.6 Bank Realization Certificate (BRC) Registration

• Issued by: Exporter’s Bank
• Why is it required? BRC is required to prove the realization of export proceeds and claim benefits under the Foreign Trade Policy (FTP).

2. Essential Documents Required for Exporting from India

2.1 Commercial Documents

✔ Invoice: A commercial invoice specifying product details, price, and quantity.
✔ Packing List: A detailed list of items being exported, including dimensions and weight.
✔ Proforma Invoice: An initial quotation sent to the foreign buyer.

2.2 Shipping & Customs Documents

✔ Shipping Bill: Filed with Indian Customs through ICEGATE for customs clearance.
✔ Bill of Lading (BOL) / Airway Bill (AWB): Proof of shipment issued by the shipping line or airline.
✔ Customs Declaration Form (CDF): Submitted to customs to declare exported goods.
✔ Export General Manifest (EGM): Submitted by the shipping agent to confirm that the goods have left the country.

2.3 Compliance & Certification Documents

✔ Certificate of Origin (COO): Certifies that goods are made in India, issued by chambers of commerce.
✔ Phytosanitary Certificate: For export of agricultural products, issued by the Plant Quarantine Authority.
✔ FSSAI License: Required for exporting food products.
✔ BIS Certification: Mandatory for certain products like electronics and chemicals.
✔ Pre-Shipment Inspection Certificate: Needed for certain goods requiring quality checks before export.

2.4 Payment & Finance Documents

✔ Letter of Credit (LC): A bank guarantee ensuring payment to the exporter.
✔ Foreign Exchange Declaration Form (SDF): Required for transactions in foreign currency.
✔ Insurance Certificate: Covers goods against damage during transit.

Conclusion

Exporting from India requires mandatory registrations like IEC, GST, RCMC, and AD Code along with essential shipping, compliance, and finance-related documents. Proper documentation ensures smooth clearance, tax benefits, and compliance with international trade laws.

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